Exhibitor General Logistics Information

Q: Where is the conference located?

A: 

The Venetian Expo & Convention Center 

201 Sands Avenue

Las Vegas, NV 89169

March 9-12, 2026

Q: What are the show dates and times for the exhibition hall?

A: 

Exhibitors may access the exhibit floor two hours before exhibit floor open Tuesday, March 10, and one hour before exhibit floor open Wednesday, March 11 and Thursday, March 12. Access is extended one hour after exhibit floor close Tuesday and Wednesday. Move-out is only permitted after 3:00 PM Thursday, March 12. Early move-out may result in loss of priority points.

Q: What are the move-in dates and times?

A: Each exhibiting company will have a targeted move-in day/time (coming in the fall) depending on the location of the booth.

*Exhibiting companies may work later than published times, there could be limited staffing from service providers onsite after these times.
 *All booths must be set by 1:00 PM on Monday, March 11.  Booths will be forced if not set by this time.

Q: What are the move-out dates and times?

A:

• Packing of equipment or dismantling of exhibits is NOT permitted until the exhibition closes at 3:00 PM on Thursday, March 12.
• All carriers must check- in by:
  • Halls A-C – Saturday, March 14, 2026, at 6:00 PM
  • Hall D – Friday, March 13, 2026, at 8:00 AM
  • Hall G – Friday, March 13, 2026, at 4:00 PM
• Early move-out will result in loss of exhibitor points. This will impact space assignments at future HIMSS conferences.
• For detailed move-out information please reference Freeman Quick Facts.

Q: If I ship my booth, materials, product, etc. to the Freeman warehouse in advance will it be in my booth when I arrive at the convention center?

A: Yes, all advance freight that is sent to the Freeman warehouse will be in your booth at your targeted move in time/date. Freeman will accept crated, boxed, or skidded materials beginning February 2 – February 25, 2026. Material arriving February 25 will be received at the warehouse with an additional after deadline charge. 

Q: If I direct ship my booth to the convention center when will it be placed in my booth?

A: Your freight carrier will be placed in a marshaling yard upon their arrival. You should target your truck to arrive at the marshalling yard at least an hour or so prior to your target check-in time. Your carrier will be placed in the yard according to what your target check-in time is, and how early they arrive. IT IS A FIRST COME FIRST SERVE BASIS. Once your target check-in begins each carrier will be placed in a line for unloading. There is never a guaranteed time when your freight will be in the booth. 

Example: Target check-in time is Thursday 8:00 AM – There are 40 companies targeted at this time and all of the trucks arrive within one hour of each other, and your truck arrives 35^th in line, depending on when your truck is called to the docks and the load of the truck, the travel time to deliver the freight from the dock to the booth, there is a possibility you would not get your freight until 1:00 PM. 

It is suggested that you do not hire your labor for your targeted move-in time/date if you direct ship to the convention center.  

Q: Do I have to start setting my booth on my targeted move-in time/date?

A: No, as long as your booth is completely set by Monday, March 9 at 1:00 PM.

Q: How can I see where my booth is located on the exhibit floor?

A: The exhibit floorplan is located online and is updated in real time.